Read the Video Transcription (Note: this link will open in a new window.)
Download this tutorial as an MP3 audio file
Skip to the written instructions that accompany this video.
7.4 Alternative text for images and drawings
7.1 Font type and size
The font type can be selected from the Font List item in the toolbar using the following steps.
- Activate the application menus using one of the keyboard shortcuts such as Alt + Shift + f.
- Press Tab to move to the toolbar.
- Press Right Arrow to move through the toolbar options. Select Font List and press Enter to open the list of available fonts.
- Press the up and down arrow keys to move through the list of fonts and press Enter to select the desired font.
The size of the font can be selected using the Font Size item on the Format application menu or from the toolbar, but the most efficient method is via the keyboard shortcuts.
- Increase font size: Ctrl + Shift + .
- Decrease font size: Ctrl + Shift + ,
7.2 Links
Links can be added to documents using the Link item of the Insert application menu or from the toolbar, but the most efficient method is via the keyboard shortcut Ctrl + k.
- Select the text that is to be made the newly created link.
- Press Ctrl + k to open the link options.
- The link text will already be populated using the previously selected text.
- Enter or paste the internet address into the address field and press Enter to insert the link into the document.
Additional keyboard shortcutsfor working with links:
- Move to next link: Ctrl + Alt + n, Ctrl + Alt + l
- Move to previous link: Ctrl + Alt + p, Ctrl + Alt + l
- Open link: Alt + Enter while cursor is within the link text
7.3 Tables
Tables can be added to a document using the Table menu or the Table item of the Insert application menu.
- Press Alt + Shift + b to open the Table application menu.
- Press Down Arrow to select Insert Table and then press Right Arrow to open the submenu.
- Use the arrow keys to select the size of the table in terms of rows and columns.
- Press Enter to insert the new blank table into the document at the cursor position. The cursor will be placed in the top left cell of the table.
Once a table has been inserted into a document additional items become available on the Table application menu. Options include inserting and deleting rows and columns or deleting the entire table.
Keyboard shortcuts for working with tables:
- Move to next table cell: Tab
- Move to previous table cell: Shift + Tab
- Add a new row: Tab from last cell of the table
- Move to next table: Ctrl + Alt + Shift + n, Ctrl + Alt + Shift + t
- Move to previous table: Ctrl + Alt + Shift + p, Ctrl + Alt + Shift + t
- Move to start of table: Ctrl + Alt + Shift + t, Ctrl + Alt + Shift + s
- Move to end of table: Ctrl + Alt + Shift + t, Ctrl + Alt + Shift + d
7.4 Alternative text for images and drawings
To add or edit alternative text (alt text), to an image or drawing follow these steps:
- Select the image or drawing.
- Press Alt + Shift + o to open the Format menu in the application menu bar.
- Select Alt text.
- In the Alt text dialog, enter a description for the image or drawing, then press Enter.
Keyboard shortcuts for working with graphics:
- Move to next graphic: Ctrl + Alt + n, Ctrl + Alt + g
- Move to previous graphic: Ctrl + Alt + p, Ctrl + Alt + g
